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Office of the Executive Mayor

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Documents and Reports

Mayoral Committee 2007

New Organisational Structure (Alternative Service Delivery)

Previous Organisational Structure Refer to this for Public Works structure (Service Delivery)

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Office of the Executive Mayor
Main responsibility
Tshwane’s political leadership is headed by the Executive Mayor
and the Mayoral Committee, which comprises ten members (MMCs) charged
with executing the political mandate with regard to the upliftment of
the socioeconomic conditions of residents.
| Executive Mayor: |
Dr Gwen Ramokgopa |
| Telephone: |
012 358 4763 |
| Fax: |
012 358 4938 |
| E-mail: |
mapasekam@tshwane.gov.za (Mapaseka Maria Manne) |
| Physical address: |
Executive Mayor’s
Chambers and
Offices, Munitoria |
| Divisions: |
Governance Operational Support
Governance Service
Communication Strategy
Executive Support and International
Relations
Special Programmes
Office of the Speaker
Whip Support |
Governance Operational Support Department
Chief of Staff: |
Martin Kgoale |
Telephone: |
012 358 4906 |
Fax: |
012 323 5117 |
E-mail: |
martink@tshwane.gov.za |
Physical address: |
Executive Mayor’s Chambers and Offices,
Munitoria |
Governance Service Division
General Manager: |
Reeves Mabitsi |
Telephone: |
012 358 8004 |
Fax: |
012 358 4927 |
E-mail: |
reevesm@tshwane.gov.za |
Physical address: |
Room 2000, Munitoria |
Core functions |
• This division provides secretariat
and political support for the Executive Mayor, the Speaker, the
Chief Whip, the Mayoral Committee and the Council.
• It advises these incumbents on policy matters, procedures, conflict
resolution and local government legislation.
Compliance Unit
• This unit ensures that legislation, policies, procedures and by-laws
are adhered to.
• It ensures that nepotism, bribery, extortion and other negative practices
are rooted out. |
Communication Strategy Division
Chief Director: |
Richard Mkholo |
Telephone: |
012 358 4695/86 |
Fax: |
012 358 7612 |
E-mail: |
richardmk@tshwane.gov.za |
Physical address: |
Room 301, Munitoria |
Core functions |
• This division is a strategic component in the new system
of local government and facilitates continuous communication between
residents and the Municipality.
• It ensures the dissemination of information to residents
and stakeholders and contributes to the consolidation of the democratic
process by nurturing the dialogue that should ensue between the
Municipality, residents and other stakeholders. |
Executive Support and International Relations Division
| Deputy Manager: |
Thea von Kleist |
| Telephone: |
012 358 4662 |
| Fax: |
012 358 7612 |
| E-mail: |
vonkleistt@tshwane.gov.za |
| Physical address: |
Room 302, Munitoria |
| Core functions |
• Liaising with NGOs, the public, business and other roleplayers
related to events
• Arranging all civic and mayoral functions, conferences, workshops and
meetings
• Providing conference and meeting facilities
• Providing a support service for the offices of the MMCs, the Speaker
and the whips
• Maintaining the official mayoral residence Departmental highlights
• During the past financial year, this division has been involved in hosting
or cohosting 50 events, including receiving various delegations from
Belgium and Iran, and the Wales Trade Mission.
• Computers and funds were donated to various institutions.
• The Moral Regeneration Movement campaign was implemented.
• Various agreements and partnerships with, among others,
the University of Pretoria and Unisa were signed.
• The following functions were held: Mayoral Matric Awards,
King Hintsa Awards, Vukani Awards and the anniversary celebrations
of the Municipality.
• The unit was involved in the presidential inauguration and
other ten-years-of-democracy celebratory events, as well as the
launch of the
municipal courts.
• Generic support, ie auxiliary support services, human resources
services and financial support services, is given to the department
on a daily basis.
• International relations services comprise support for inward
and outward missions, liaison with international delegates, support
regardinginternational protocol, and justifications for signing
international partnership agreements and memorandums of understanding. |
Special Programmes Division
| General Manager: |
June Matlala |
| Telephone: |
012 358 8025/75 |
| Fax: |
012 358 7761 |
| E-mail: |
junem@tshwane.gov.za |
| Physical address: |
Loft Offices, Sammy Marks Square |
| Core functions |
• This division provides the necessary support to enable
the Executive Mayor to fulfil his political mandate.
• It ensures that all the needs of the residents of the City of Tshwane
are met, with special emphasis on five focus areas: the youth, children,
gender, elderly people and disabled people.
• The main focus of the unit is: policy mainstreaming, planning and coordination,
monitoring, reporting, and advocacy.
The aims of the division are to -
• raise awareness of the problems experienced by the youth, children,
elderly people and disabled people;
• ensure that the services rendered by the different departments of the
Municipality address the needs of these groups;
• participate in national activities that highlight the needs of these
groups;
• facilitate links between services initiated by the Municipality and
those of other stakeholders;
• work closely with the Integrated Community Development Unit and its
political incumbent in the implementation of policies relating to these groups;
and
• highlight key issues that need to be elevated by the Executive Mayor
as special projects.
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Office of the Speaker
| Manager: |
Jones Mnqosini |
| Telephone: |
012 358 1015 |
| Fax: |
012 358 1312 |
| E-mail: |
jonesm@tshwane.gov.za |
| Physical address: |
Room 803, HB Phillips Building |
| Core functions |
• The Speaker presides over meetings of the
Council and ensures that they are conducted in accordance with
the Rules and Orders of the Municipality.
• The Council has in place a Rules Committee that represents all political
parties and is chaired by the Speaker. All councillors are required
to adhere to the Code of Conduct for Councillors, which was established by
national legislation. This code is aimed at ensuring that councillors are held
accountable to the community for their actions.
• The Council has entrusted the facilitation of public participation to
the Speaker. The Office of the Speaker is therefore a link between
the Council and the communities. Under the guidance of the Municipal Manager,
the Office of the Speaker makes use of ward, petition and other committees
to promote and enhance public participation.
Ward committees
• The purpose of ward committees is to enhance participatory democracy
in local government. The committees are chaired by ward councillors and are
made up of elected volunteers from the community who represent
different interests in the ward.
• A ward committee makes recommendations to its ward councillor on matters
affecting the ward. The ward councillor in turn may refer matters to the Executive
Mayor or the Council. The committee may also advise the ward councillor.
• The Office of the Speaker provides the framework within which the ward
committees' activities take place and assists with the administrative functioning
of the ward committees.
Petition Committee
• Members of the community can make a request, make a submission or lodge
a complaint regarding municipal service delivery through the Petition
Committee.
• It consists of representatives of various political parties
and is chaired by the Speaker.
Other committees
• The Speaker is a member of the Speakers' Forum, which is a body consisting
of the speakers in Gauteng. This forum engages in discussions on matters of
mutual concern.
• The Speaker is involved with the Gauteng branch of the South
African Local Government Association (SALGA). This association
concerns itself with national and provincial matters and how they
impact on local government. |
Whip Support
| Manager: |
Johannes Chikane |
| Telephone: |
012 358 8728 |
| Fax: |
012 358 4808 |
| E-mail: |
melatoc@tshwane.gov.za |
| Physical address: |
Syndicate Rooms, Sammy Marks
Square |
| Core functions |
• This unit is mainly responsible
for the political operations of the Council. This includes acting
as a link between the executive (the Mayoral Committee
and the legislature (the Council) of the local government and between the ruling
party and other parties in the Council. It also ensures that discipline
is maintained at all times.
• Since the Chief Whip is elected from the ruling party in the Council,
one of the key political responsibilities of this office is to ensure that the
strategic direction adopted by the Municipality is in line with the mandate and
policy directives of the ruling party. |
| Core functions |
• ensuring that the meetings
of the Council and the committees of the Council are quorate;
• promoting and maintaining positive party-to-party relations;
• discussing with the Office of the Speaker the order of business
of the Council, for example whether a debate on an item should be
allowed or whether an item should be debated or put to the vote;
• organising party caucuses for portfolio committee and Council
meetings, planning their agendas and making the necessary logistic
arrangements for them;
• from time to time, arranging for the necessary resources
to be made available to councillors;
• coordinating the constituency work of councillors;
• receiving, considering and processing applications for leave
of absence by councillors in accordance with the Council’s
policy; and
• preparing for special debates (eg the debate on the State
of the City Address or on the budget). Despite
the political differences between parties, the behind the scenes
negotiations conducted by this office
often ensure that contentious issues are resolved in a manner that
is consistent with our democratic values as a nation.
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Departmental
highlights |
• The establishment of a
youth desk to focus on youth development
• The establishment of a desk for elderly and disabled people
• The establishment of links with the provincial government
(Gauteng Youth Directorate) and the National Youth Commission
• The establishment of a corporate events forum to coordinate
events in the Municipality
• The implementation of a Mayoral Excellence Award system
• The signing of agreements with other capital cities |
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